Departementssekreterare

• Executive Secretary

  Arbetsgivare / Ort:Embassy Of The United Arab Emirates Stockholm / STOCKHOLM

  Omfattning / Varaktighet:Tillsvidareanställning (inkl. eventuell provanställning) / Tills vidare

  Lönetyp: Fast månads- vecko- eller timlön

  Ansök senast 14 augusti (4 dagar kvar)

  Publicerad: 2026-07-23

  Källa: Arbetsförmedlingen

  Om jobbet

  - Manage and coordinate the appointments and agenda of the Head of Mission, and official visiting delegations. Arrange meetings and prepare all relevant documents and required materials. - Maintain and update lists of prominent figures, national events, and send out invitations, congratulations, and condolence letters in a timely manner. - Coordinate internal and external meetings and official visits by the Head of Mission, and coordinate logistical and security arrangements in coordination with relevant bodies within and outside the Mission. - Organize and coordinate meetings, conferences, and official events; Attend as required and prepare relevant documentation and record meeting minutes when necessary. - Welcome visitors in a friendly and professional manner, guide them, and answer their phone calls. - Prepare correspondences, reports and notes of the Head of Mission and provide simple translation and interpretation if required. - Organize and track travel arrangement and ticket bookings and carry out all logistic procedures concerning the Head of Mission in coordination with relevant bodies within and outside the Mission. - Receive the daily mail and present it to the Head of Mission, follow-up his directives in terms of circulating such mails to the concerned stakeholders. - Classifying, indexing and keeping documents and papers in a systematic manner ensuring and help facilitating their retrieval. . Bachelor's degree in Business Administration or Executive Secretarial. . Fluency in both Swedish and English.

  Färdigheter

  • Sekreterarfunktion i politiska organ (meriterande)
  • Administrativt stöd (meriterande)
  • erfarenhet (meriterande)
  • Administrativt arbete (meriterande)
  • erfarenhet (meriterande)

  Arbetsgivare

  Embassy Of The United Arab Emirates Stockholm
  Torsgatan 2
  11123 STOCKHOLM

  Tel: 084111244
  

  Ansökan

  Ansök senast 14 augusti (4 dagar kvar)

  Ansök via mejl
  stockholmemb@mofa.gov.ae

  Visa mer

• Executive Secretary

  Arbetsgivare / Ort:Embassy Of The United Arab Emirates Stockholm / STOCKHOLM

  Omfattning / Varaktighet:Tillsvidareanställning (inkl. eventuell provanställning) / Tills vidare

  Lönetyp: Fast månads- vecko- eller timlön

  Ansök senast 14 augusti (4 dagar kvar)

  Publicerad: 2026-07-23

  Källa: Arbetsförmedlingen

  Om jobbet

  - Manage and coordinate the appointments and agenda of the Head of Mission, and official visiting delegations. Arrange meetings and prepare all relevant documents and required materials. - Maintain and update lists of prominent figures, national events, and send out invitations, congratulations, and condolence letters in a timely manner. - Coordinate internal and external meetings and official visits by the Head of Mission, and coordinate logistical and security arrangements in coordination with relevant bodies within and outside the Mission. - Organize and coordinate meetings, conferences, and official events; Attend as required and prepare relevant documentation and record meeting minutes when necessary. - Welcome visitors in a friendly and professional manner, guide them, and answer their phone calls. - Prepare correspondences, reports and notes of the Head of Mission and provide simple translation and interpretation if required. - Organize and track travel arrangement and ticket bookings and carry out all logistic procedures concerning the Head of Mission in coordination with relevant bodies within and outside the Mission. - Receive the daily mail and present it to the Head of Mission, follow-up his directives in terms of circulating such mails to the concerned stakeholders. - Classifying, indexing and keeping documents and papers in a systematic manner ensuring and help facilitating their retrieval. . Bachelor's degree in Business Administration or Executive Secretarial. . Fluency in both Swedish and English.

  Färdigheter

  • Sekreterarfunktion i politiska organ (meriterande)
  • Administrativt stöd (meriterande)
  • erfarenhet (meriterande)
  • Administrativt arbete (meriterande)
  • erfarenhet (meriterande)

  Arbetsgivare

  Embassy Of The United Arab Emirates Stockholm
  Torsgatan 2
  11123 STOCKHOLM

  Tel: 084111244
  

  Ansökan

  Ansök senast 14 augusti (4 dagar kvar)

  Ansök via mejl
  stockholmemb@mofa.gov.ae

  Visa mer

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